Data Protection and Privacy Statement

This is the web site of Newby Trust Limited (the “Trust”).


The Trust is a grant giving charity that provides grants to charities and small grants to individuals in need.

The Trust holds personal information about individuals who apply to the Trust for financial support and information about staff and trustees.  The Trust collects the email addresses of those who communicate with the Trust via email and information volunteered by users filling in the website Contact Us form and the Individual  Application Forms.

The Trust collects financial and other personal information about individual applicants in order to assess the grant application submitted on an individual’s behalf. The Trust needs to know an individual’s name as the Trust will only make one grant to an individual or family. The Trust may be given other personal information such as an individual’s address and date of birth and also sensitive personal information which includes certain types of information such as: ethnicity, racial origin, sexual orientation, criminal record, physical or mental health or disability.

The Trust receives personal information about an individual from an intermediary who applies to the Newby Trust on behalf of the individual with the knowledge and consent of the individual. Only those who are authorised to see the information are able to access it.

The Trust only keeps such information for as long as necessary for the purposes of the application. The Trust keeps the information secure and complies with legal rules in order to use the information safely.  The Trust does not pass this personal information on to anyone else.

If the Trust holds and uses personal information about an individual, the Trust will, upon request, tell an individual what information it holds, why it holds such information and, if asked, will provide a copy of such information. Requests to see an individual’s own personal information should be submitted in writing to the address below.

When someone visits the Trust may use Google analytics to collect standard log information about them and general details of visitor behaviour patterns.

Cookies are small text files that are placed on a computer by websites that an individual visits. They are widely used in order to make websites work, or to provide information to the owners of a website about how it is being used by visitors to that website. The Trust uses cookies only as part of Google analytics to see if someone has viewed the Trust’s website previously.

For each visitor to the Trust’s website, the server automatically recognises only the visitor’s domain name, but not the email address.  The Trust collects the domain name but not the email address of visitors to the website. The Trust does not partner with or have special relationships with any ad server companies.

Contact the Newby Trust by email at or by post to:

Newby Trust, PO Box 87, Petworth GU28 8BH.